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Privacy Policy

This policy was last updated on July 13, 2026.

General

Camp Yellow Cardinal, LLC (“Camp Yellow Cardinal,” “we,” “us,” or “our”) operates the website located at https://campyellowcardinal.com and related reservation, communication, and guest services collectively referred to in this Privacy Policy as the “Service.”

This Privacy Policy explains how we collect, use, disclose, retain, and protect information when you visit our website, join our mailing list, contact us, make or manage a reservation, or otherwise interact with the Service.

Unless otherwise defined in this Privacy Policy, capitalized terms have the meanings given in our Terms of Use.

Information We Collect

Personal & Reservation Information

When you join our mailing list, contact us, make or manage a reservation, or otherwise use our services, we may collect information such as:

  • Name
  • Email address
  • Phone number
  • Mailing or billing address
  • Reservation dates, accommodation selected, number of guests, and rate plan
  • Payment status, transaction identifiers, and limited masked payment details
  • Guest requests, communications, marketing preferences, and stay history

Complete payment-card information is processed by our reservation and payment providers. Camp Yellow Cardinal generally receives only limited transaction information, such as payment status, transaction identifiers, card type, and masked payment details, and does not directly store complete payment-card numbers.

Usage & Device Information

We may automatically collect information about how you access and use our website, including:

  • IP address
  • Browser, device, and operating-system information
  • Pages viewed and actions taken
  • Date, time, and duration of visits
  • Referral source and campaign information
  • Approximate geographic location
  • Unique device, cookie, and similar identifiers
  • Diagnostic and technical information

How We Use Information

Camp Yellow Cardinal may use collected information to:

  • Process, manage, modify, and cancel reservations
  • Collect payments, issue refunds, and maintain transaction records
  • Send booking confirmations, pre-arrival information, service messages, and other transactional email or text communications
  • Manage mailing-list subscriptions and send marketing communications where permitted
  • Provide customer service and respond to questions or requests
  • Operate, maintain, secure, and improve our website, booking systems, and guest services
  • Analyze website usage, marketing performance, and the effectiveness of our communications
  • Automate guest, subscriber, and reservation workflows between service providers
  • Detect, prevent, and address fraud, security incidents, technical problems, or misuse of the Service
  • Comply with legal, tax, accounting, insurance, and regulatory obligations

Email & Text Communications

We may send transactional emails or text messages related to a reservation, payment, arrival, departure, safety issue, customer-service request, or other service you have requested. These communications are used to administer your reservation or provide the requested service.

We may send marketing emails if you have subscribed to our mailing list or otherwise provided permission to receive them. We may send marketing text messages only when you have separately provided any consent required for those messages. You may unsubscribe from marketing emails using the unsubscribe link included in the message and may follow the instructions provided in a marketing text message to opt out.

Opting out of marketing communications will not prevent us from sending transactional or service-related communications concerning an active or recent reservation.

Cookies & Similar Technologies

We use cookies, pixels, tags, scripts, and similar technologies to operate and secure the website and booking experience, remember preferences, analyze website usage, measure marketing performance, and support advertising activities.

These technologies may be placed by Camp Yellow Cardinal or by third-party service providers and may include:

  • Essential cookies used for security, navigation, reservations, payments, and core website functions
  • Preference cookies used to remember settings and choices
  • Analytics cookies used to understand website activity, traffic sources, and performance
  • Advertising and measurement cookies used to measure campaigns, attribute website activity to advertisements, and support relevant advertising

Some of these technologies may recognize your browser or device over time and may collect information about pages viewed, links selected, referral sources, campaign information, and other interactions with the website. Additional information about our use of Google Analytics and Meta advertising tools is provided elsewhere in this Privacy Policy.

You can configure your browser to block or delete cookies or to notify you when cookies are being used. Blocking certain cookies may affect the operation of parts of the website or booking process.

Analytics & Advertising

We use third-party analytics and tag-management services to understand how visitors use our website, evaluate the effectiveness of our marketing, identify technical or usability issues, and improve the website and booking experience.

Google Analytics & Google Tag Manager

We use Google Analytics 4 (“Google Analytics”) to collect and analyze information about website activity. We use Google Tag Manager to manage and deploy Google Analytics and other website measurement tags.

Google Analytics may collect information such as:

  • Pages viewed and actions taken on the website
  • Date and time of visits
  • Referral source and campaign information
  • Browser, device, and operating-system information
  • Approximate geographic location
  • Website interactions, including form submissions and visits to booking-related pages
  • Events related to the reservation process, such as availability searches, checkout activity, and completed reservations, when those events are configured

Google Analytics uses cookies and similar technologies, including a first-party cookie that assigns a client identifier to distinguish users and sessions. Google may process this information in accordance with its own privacy policies.

We do not intentionally send names, email addresses, telephone numbers, complete payment-card information, or other directly identifying personal information to Google Analytics. Google’s policies prohibit customers from sending information that Google could recognize as personally identifiable information.

You may prevent your website activity from being made available to Google Analytics by installing the Google Analytics opt-out browser add-on or by using available browser controls. The effectiveness of these controls may vary depending on your browser, device, and configuration.

For more information about Google’s privacy practices, please review the Google Privacy Policy.

Meta Pixel & Meta Advertising

We use advertising and measurement tools provided by Meta Platforms, Inc. (“Meta”), including the Meta Pixel, to understand how visitors interact with our website after viewing or clicking an advertisement on Facebook or Instagram.

These tools may collect information such as:

  • Pages viewed and actions taken on the website
  • Referral source and advertising campaign information
  • Browser and device information
  • IP address and similar technical identifiers
  • Interactions with forms, booking links, and reservation-related pages
  • Certain conversion events, such as an email signup, availability search, checkout activity, or completed reservation, when those events are configured

Meta may use cookies and similar technologies to connect this activity with information associated with a Facebook or Instagram account. We may use this information to measure advertising performance, create advertising audiences, deliver relevant advertisements, and understand whether visitors take action after seeing or clicking our ads.

We do not intentionally send complete payment-card information or other sensitive personal information to Meta through the Meta Pixel. Meta processes information collected through its tools in accordance with its own privacy policies and business terms.

You may be able to control how Meta uses information for advertising through the settings available in your Facebook or Instagram account. You may also limit cookies and similar technologies through your browser settings.

For more information about Meta’s privacy practices, please review the Meta Privacy Policy.

Service Providers

We use third-party service providers to operate our website, manage reservations and guest communications, process payments, deliver marketing communications, automate business workflows, analyze website activity, maintain records, and support other business operations.

Depending on how you interact with us, information may be disclosed to or processed by categories of providers such as:

  • Website hosting, security, and technical-service providers
  • Reservation and property-management providers
  • Guest communication and customer-service providers
  • Email marketing and mailing-list providers
  • Payment processors and financial-service providers
  • Analytics, advertising, and campaign-measurement providers
  • Workflow automation and systems-integration providers
  • Accounting, legal, insurance, and other professional advisers

These providers may process information as reasonably necessary to provide services to us and in accordance with their applicable contracts, privacy policies, and legal obligations.

Other Disclosures of Information

We may disclose personal information when we reasonably believe disclosure is necessary to:

  • Comply with applicable laws, regulations, legal processes, or governmental requests
  • Protect and defend the rights, property, or safety of Camp Yellow Cardinal, our guests, website users, or others
  • Detect, prevent, or investigate fraud, security incidents, illegal activity, or misuse of the Service
  • Enforce our agreements and policies
  • Establish, exercise, or defend legal claims

We may also disclose information in connection with a merger, financing, acquisition, sale, transfer, restructuring, or similar business transaction involving all or part of Camp Yellow Cardinal. Any recipient would be permitted to use the information only as permitted by applicable law and the terms of this Privacy Policy or any replacement privacy notice provided to affected individuals.

Data Transfers

Camp Yellow Cardinal is located in the United States. We and our service providers may process and store information in the United States and other countries where we or they maintain facilities or operations.

The privacy and data-protection laws in those countries may differ from the laws in your state, country, or jurisdiction. Where required, we or our service providers may use contractual, organizational, or other safeguards intended to protect information transferred across jurisdictions.

Data Retention

We retain personal information only for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, including administering reservations and guest services, maintaining business and transaction records, communicating with guests and subscribers, complying with legal and financial obligations, resolving disputes, preventing fraud, enforcing agreements, and maintaining system security.

Retention periods vary depending on the type of information, the purpose for which it was collected, and applicable legal, accounting, insurance, or business requirements. When information is no longer reasonably needed, we may delete, anonymize, or securely dispose of it.

Security

We use reasonable administrative, technical, and organizational safeguards intended to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.

No method of transmission over the Internet or method of electronic storage is completely secure. Although we work to protect personal information, we cannot guarantee absolute security.

Privacy Requests

You may contact us to request access to, correction of, or deletion of personal information we maintain about you, or to request a copy of that information. You may also ask us to update your communication preferences or opt out of marketing communications.

To submit a privacy request, contact us at:

Email: info@campyellowcardinal.com

We may need to verify your identity before completing a request. We may also retain certain information when reasonably necessary to complete a reservation, maintain transaction records, comply with legal or accounting obligations, prevent fraud, resolve disputes, or enforce our agreements.

Depending on where you reside and the laws applicable to Camp Yellow Cardinal, you may have additional rights regarding your personal information. We will evaluate and respond to requests in accordance with applicable law.

Links to Other Websites

The Service may contain links to websites or services operated by third parties. Camp Yellow Cardinal does not control and is not responsible for the content, security, privacy practices, or availability of those third-party websites or services.

The inclusion of a link does not necessarily imply endorsement of the third party or its practices. We encourage you to review the privacy policies and terms of any third-party website or service you visit.

Children's Privacy

Our website and reservation services are not directed to children under 18, and we do not knowingly collect personal information directly from children under 18.

If you are a parent or guardian and believe that a child has provided personal information to us, please contact us at info@campyellowcardinal.com. If we determine that we have knowingly collected personal information from a child in a manner inconsistent with applicable law or our policies, we will take reasonable steps to delete it.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, services, or legal obligations.

When we make changes, we will post the updated Privacy Policy on this page and revise the “Last Updated” date. Changes become effective when posted unless otherwise stated. We encourage you to review this page periodically.

Contact Us

For questions, comments, or privacy requests regarding this Privacy Policy, contact:

Camp Yellow Cardinal, LLC

Email: info@campyellowcardinal.com